Category Archives: Management

Is it better to have a large outsourcing house or a smart business?

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The concept of having a smart business is largely ignored in the outsourcing world. People focus on being able to do certain tasks such as data entry, .net programming, web design, accounting, inbound call center, etc. But, there doesn’t seem to be much emphasis on being smart about what you do. Maybe there is not much emphasis on intelligence because there isn’t much intelligence out there.

Consultants can make more than a boss of a company with 20 employees very easily. A boss of grunt workers operates on a thin margin, and spends most of his time hiring, firing, and rehiring more grunts who work for minimal wages with very inefficient output. A consultant on the other hand can make $200 or more per hour which can translate into more than half a million per year if they are fine tuned at what they do. To prove yourself as a consultant you need references and a very stable track record!

Many programming or outsourcing houses that have lots of employees could really benefit from having an outsourcing consultant come in and give them a tune-up. A few hours per week could help to identify serious flaws in the organization’s customer service, and work habits. Additionally, a consultant could train management on how to train workers in areas that they are lacking!

How many hours does it take to hire someone?

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How long does it take to hire someone?
Does it depend on what type of job you are hiring for? Does it depend on how picky you are? Does it depend on your hiring procedures? And are you the manager active in this process or do you have others to facilitate? Many managers have other staff members handle the hiring process. The manager handles the second interview, but not the first. This makes it easier. I do not have people to help with the hiring process, so I have my hands tied as it takes a long time to coordinate with everyone.

If you put an add in Craigslist or the paper, you might be inundated with calls and emails. If you are busy working, or you are behind on your work, how do you make time for all these emails and calls? How do you make time to interview possibly twenty or more people? It is very time consuming. If you are thorough, it could take 100 hours just to hire one person. And what if after all that time invested they just quit and leave you high and dry?

On the other hand, if your staff handles the emails, calls, and coordinating interviews, and you just lay back until the second interview process, you might only have to invest about five hours doing five 2nd interviews. That sounds a lot more manageable.

Personally, I would rather have staff that sticks around. I don’t like going through hiring, firing, rehiring, quitting, hiring, etc. And also, I like to test people out before I hire them. See if they are any good, and see if they are loyal before giving them any real responsibility. Cautiousness has its price, but so does going too fast!

Do you over-analyze or trust your instincts?

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Remember Star Wars?
Trust your instincts Luke! Use the force!

Managers often rely on crunching too many numbers and looking at too many points of view before making a decision. Sometimes it is hard to decide upon anything if you have analysis paralysis. Is it good to crunch numbers or rely on your instincts? Or both?

In my experience, analysis is a good idea, but is not a substitute for trying things out to see how they work in real life. Tuning into your instincts is also very important in business. If you see the right signs, maybe it is time to move forward.

The real question is, which business decisions to you leave to intuition, and which do you leave to endless analysis? Last minute quick decisions need to be made fast. They are time sensitive. You don’t have time in your day to ponder, and regurgitate analytical thoughts. On the other hand, long term strategy can be slowly molded and assessed, reassessed, and philosophized about.

Sometimes it is good to stay up late at night and think deeply about business. Instead of getting caught up in work, take an hour or two and really go over your main strategical issues for the quarter or the year. Too much work and not enough deep thought is bad. Too much thinking and not enough getting things done is even worse!

To sum it up. I would say that you need a very comprehensive algorithm to tell you which decisions you need to make by instinct and which you need to do the “analysis paralysis thing.”

Tweets:
(1) It’s hard to decide on anything if u have analysis paralysis. Is it good to crunch numbers or rely on your instincts?
(2) Should you over-analyze or trust your instincts? Use the force Luke!

You might also like:

Your site is only as good as the weakest link
http://bpo.123outsource.net/2014/01/16/your-site-is-only-as-good-as-the-weakest-link/

Optimizing your blog from A to Z
http://bpo.123outsource.net/2013/12/17/optimizing-your-blog-from-a-to-z/

Business is always hard, but don’t despair

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Business is never easy.

I heard two Chinese Americans talking over a year ago about business. They agreed that if it were easy, that everyone would do it. I think they were talking about Real Estate business, but what they were talking about applies to anything in life. Nothing in life is easy, especially not business. My father always used to say that business was a “know-nothing” profession. This is true in his case, because he knows nothing about business. I think he meant that it didn’t require any “real” knowledge like book knowledge or scientific knowledge.

The type of skills and knowledge that you need for business are not taught so much in schools. Sure, during your MBA, they will talk a lot about many higher level business concepts. But, if you are starting a business from scratch, you need more nuts and bolts knowledge which schools typically don’t know how to teach and probably don’t want to either. Too pedantic!

People who are young and new to business often make many mistakes. Here are a few.

(1) They choose the wrong partner.
In business, it is hard to choose the right partner. Everyone is the wrong partner. If you have no skills or money, you will not attract the right partner. So be your own partner. 99% of partner relationships experience serious problems. One partner loses interest, or they don’t want to do particular tasks, or they don’t want to work as hard, or they just aren’t that talented. You might have more serious problems if a partner is stealing from you. It is common for a partner to want to sell out early. The fact is that no two people are ever completely on the same page which is why partnerships generally don’t work — even if they are close family members. As a general rule, try to do it yourself, and team up with others in a way where you are not dependent on them. You can hire them as a consultant, subcontractor, or they could have an investment relationship with your company as well. That way if it doesn’t work out you can easily replace them.

(2) Quitting your day job
Don’t be in a hurry to quit your day job. I have quit my day job several times, and the time I waited a long time was the best time. Sure, you’ll be busy, but businesses have ups and downs and take time to get stable. If you quit prematurely because you made money the previous month, what about next month. You don’t know what’s going to happen. Take your time, and develop your skills and client base first. I’m talking about taking a few years even. Go slow and steady — be stable!

(3) Trying to predict
As a young entrepreneur, you will be likely to have big dreams and huge predictions. The reality is that you don’t know what is going to happen. Thinking positively translates into thinking wildly unrealistically. Picture yourself succeeding, but be careful of assuming that things will go one way or the other. You don’t know what is going to happen, even if you have been in business twenty years! Sometimes even when you do a good job, growth is slow, and often you might end up in a new direction due to market conditions. Expect the unexpected. Business is like life — unpredictable. Business planning consequently doesn’t make sense to me. It is good to have a formal written direction, but you need to change course a lot in business, so try to be flexible in your thinking. Accept change.

(4) Lack of critical skills
One of the reasons so many entrepreneurs fail is that they lack critical skills. I believe that if you have the conviction, you’ll find a way to make it even if you lack a lot of skills. But, it takes time to develop skills, and you also need to focus on it. Instead of focusing purely on making money as fast as possible, try to focus on the skills you are worst at and really work on those for a year or so. In the long run you’ll need those skills. I’m talking about five, ten, and twenty years after the fact. Try to think long term without predicting a particular outcome. Regardless of outcome you will need skills. What type of skills am I talking about?

You need industry specific technical skills, analytical skills, you need to pick good locations or market segments to target, you need hiring and firing skills, marketing skills, accounting, and time management skills too. This is a lot for one person to master. So, work on your skills one by one. I’m bad at hiring, so I am working on that more this year. You can’t really expect big success in business unless you have attained functionality in your basic business skills — all of them. Even if you hire others to do particular tasks for you, you won’t know if they are doing a good job or not if you are severely limited in your own skills.

(5) Lack of experience hiring people
I covered this point in a previous section, but I’ll mention it again. You can’t survive in any type of business if you are not good at hiring people. How you determine who is good is up to you. But, it is complicated. Some people are smart, but not reliable. Others are kind, but not punctual. Some are boring, but get the job done, while others have bad attitudes. You might find someone perfect who can only work ten hours a week. How do you choose from all of these diverse characteristics? You choose by trying people out and seeing what happens. Your choices ideally should be ones that are good for the long run, not the short run!

(6) Willingness to work non-stop
As an entrepreneur, you have to be willing to work non-stop for a goal that you might never achieve. I worked three years on my first serious business as an adult before breaking even. I worked 55 hours a week as a mobile notary and 15 hours a week building my online directory business. It paid off big, but boy did I commit to it when it wasn’t paying off. I had unbreakable passion and fanaticism about what I was doing. If I had lacked that drive, I never would have made it. If you are considering being an entrepreneur. Consider this point before you devote your life to your business. If you don’t have the drive, when the going gets rough, you might crack. You might have it fine in the beginning of your business and then have problems years after, or like most, you might have most of your problems the first five years. Personally, I always have problems. It is my drive that gets me through them — not my brains!

Business is hard, but don’t despair. It is meaningful when you get your reward. You earn your freedom and you make big money if you do it right. I make it a practice to go to five-star restaurants from time to time to remind myself that I worked hard and made it. Maybe I should remind myself in more ways. But, after my rewards, it is back to the computer for more work! If you succeed, you need to keep that success alive by keeping the ball rolling!

Assessing the value of the quality you receive in #callcenter work is hard

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Assessing the value of the quality you receive in #callcenter work is hard

Imagine that you are hiring call centers to do work for you. How do you assess the workers? How do you assess the company as a whole? Each person has unique skills and will be put through different situations. One person might be more efficient at their work (more calls / hour) while another person might be better at calming down complicated situations! Some people are just pleasant to talk to — efficient or not, and might gain your company popularity. A few workers might
give wrong answers to questions, or just make things up — imagine what that can do to your reputation. Everyone is different and it is not always to easy to figure out who is ideal for your needs.

There are factors that I am thinking of that you might not be thinking of. How fast will the worker quit? If you train someone to do your work, and you invested a lot of time in them, it is expensive if they quit. Imagine investing $1000 of your time in someone just to have them quit three weeks later. How can you predict who will quit and who won’t?

When you tally up the scores of all of the people you are comparing, give points for efficiency, and points for how they make people feel. Subtract points for unreliable behaviors. If you are picky, one small goof and you are fired. Most employers have a longer string than that, but you have to figure out how much incompetency you can handle, because there is a lot of it out there!

When assessing the value of the company as a whole, after going through five or more workers, you will get a sense of the quality standards of the company. In my opinion, you are as good as your worst employee. But, on the other hand if you have a few great ones to make up for the bad ones, it somewhat compensates!

Tweets
(1) If you have a few star employees to make up for the duds, it somewhat compensates!
(2) Imagine that you are hiring call centers to do work for you. How do you assess the workers?
(3) One #callcenter employee might be more efficient while another might be more pleasant to talk with!
(4) Imagine investing $1000 of your time training someone who quits 3 weeks later?
(5) When you tally up the score, give points for efficiency, pleasantness & deduct for mistakes!
(6) When assessing the value of a company as a whole, try out 5 or more workers; get an average score!

You might also like:

Training and assessing your workers
http://bpo.123outsource.net/2013/06/04/training-and-assessing-your-workers/

Does your team function as a team?
http://bpo.123outsource.net/2014/01/18/does-your-team-function-as-a-team/

Ignoring the warning signs

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As I get older, I realize that in business, and my personal life, the same things keep happening over and over. I ignore warning signs, because I don’t want to end a relationship with a person, business, or spiritual group. But, as I get older, although this type of mistake keeps happening, it happens less and less, since I’m getting wiser and developing more will power.

Business is not rocket science. There is an element of skill, industry knowledge, analysis, and management suave. But, a lot of business is really just common sense. I’m reminded that as a child, I knew an elderly Palestinian man who told me that business is about having common sense and guts! He wouldn’t trust someone with a PhD to pour him a cup of coffee, he said! I know many intellectuals who can’t function in the real world. That old guy was right! A lot of your strength in business comes from paying attention, seeing the signs, and having the discipline to make the right decision.

If you see someone who lacks discipline, doesn’t get back to you, has an attitude problem, or is doing something wrong, there is a problem. Replacing people takes time and comes at a cost. That is where the apathy about replacing them happens. As I get older, I realize that the cost of NOT replacing a bad person is a cost that keeps being incurred day after day.

Keep a raised eye-brow whenever you see any bad sign in anyone. The minute you see that bad sign, start comparing them not to one other competitor, but to hundreds. In this world, you need all the choices you can get, because all of them are defective in one way or the other, so optimize your choice as well as you can.

Running out of office space? Create a virtual office by outsourcing?

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If only we lived in a perfect world, you could just add another cubical to your cramped office space. It could extend out the window and make a little protruding chunk hanging over the sidewalk. But, in real life you can’t do that unless you own an R.V. with a living room that extends outward (actually very affordable.)

Moving your office to another location so that you can accommodate that 9th worker could cost thousands and might be a decision you need to reverse later on. Squeezing that 9th guy in might be very uncomfortable as well. It might be better to create a virtual office by outsourcing. You can get virtual help in countries all around the world these days. There are also freelancers right here in the USA who can work from home. That way you get labor when you need it, but don’t have to commit to office space.

Shared offices are another alternative. You might have your main office in one location, but a few blocks away rent a room or two in a shared office. That way, you know where your people are, and don’t have to commit to a two year commercial lease!

Virtual assistants are a popular type of person to outsource to. Most call centers can give you someone to do phone work for you. Many will let you lease an employee for as little as eight hours a week! Imagine if you only need half an employee, rather than sawing them in half, just hire a virtual assistant in Makati City, and you have it made!

Assessing your clients — who does this?

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Do you assess the value of your clients?

I just learned that a huge American bank was turning away clients. Are they insane? No, they are actually very sensible. Some clients are just so difficult, that they are not worth keeping. Some argue, complain, and ramble so much that they burn out your hard working support staff to the point where a single client could be doing $500 of damage per year when they only pay you $400 of which only $20 of that is profit. Hmmm. That equation doesn’t yield good results in real life. So, the bank gives away many customers all the time.

Critical mass
I am looking at my database of people on my various directories. I often ask myself what the value of a non-paying client is. In the directory business you need critical mass. You can not have a nationwide directory and have only 10 subscribers. It would look unprofessional and be unhelpful. You should have a few thousand listings on a directory, and hopefully thorough listings with good service providers as well if you hope to become popular. So, we call all agree, that I need quantity in my business. But, when and where do I draw the line?

Wanting to slow down
After dealing with years of customer service issues, and endless work, I want to slow down, so I can invest more in my health, recreation, and branch out into other industries. How valuable are some of the dormant listings on my site? And how much work are they to keep on board?

Removing poor quality listings
I decided that there is no point in removing a listing that doesn’t require work. Wait until it requires some type of work, and THEN get rid of it if it is not worth it. Or, think ahead, and get rid of the listings that underperform to such a degree that they just don’t belong. But, over the years I overlooked many anaylitics. The information I paid attention to was NOT the information that was valuable. I learned that by assessing the SKILL of the people on the listings rather than just the thoroughness of their listing or click popularity — I was able to learn that many of the unpaid (and paid) listings that I had invested so much of my time into for years — lacked any type of skill in the industry that they claimed to serve. There was no knowledge of terminology or practices, not to mention social skills.

If you are not valuable in quality or money…
After talking to hundreds of people and seeing that they were not only ignorant, but dangerous to hire, I decided that I need to downsize the directory. I need to list only those who have some idea of what they are doing. But, what about the free listings. If they are not willing to learn or pay, then what good are they? I’ll keep them around for a while and hope that a few of them will take a course in terminology and procedures and get to the point where I can keep them in the long run.

7000 listings: 2000 good listings
Out of 7000 listings, only 2000 have the quality level worth keeping in an urban area. There are a few thousand others in remote areas who I will keep because there is nobody else there. The others will eventually get cut. I will have a much smaller directory. From now on I will focus on quality, not quantity — but, still try to have a high quantity of quality listings.

What about your clients?
Can you segment them into groups after reading about my unusual personal story?
Which ones are purely profitable?
Which ones are just a pain?
Which ones are new, but could be molded into good clients?
Which ones are nothing special, but worth keeping?

What they pay you doesn’t matter
My new point of view is that what a client pays you should be a smaller analytic than you think –for now. If a client starts out being knowledgeable and has all of the same characteristics of your best clients, then they have a sort of an un-monetized value. They have potential. This is what I look for. After they get to know you, and get rolling a bit with your company, if you do a good job, you might be able to talk them into a more comprehensive service plan involving a lot more money. In short, the quality of the client is more important than what they are paying you NOW. After all, the small new client could turn into a huge client later. A huge client could downsize or go out of business. The size of the client can change fast. But, their intrinsic quality in terms of their business skill, knowledge, personality, and other “soft” factors like that are less likely to change much over time.

On a brighter note
I will say that I have high paying clients that have no clue what they are doing, and a few non-paying clients who are experts at what they are doing in their business. So, if you nurture poor-quality clients to a higher level of interaction with your company, they might become larger clients who SHOULDN’T be your clients. For me — now — it is not about me getting money now. For me — now, it is about quality. Being the best quality version of me that I can be, and finding the best clients regardless of how much they pay me. I am not even thinking much about the money any more. That is secondary.

Outsourcing might make more sense than seasonal hires

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Do you need more workers at a particular season of the year? It is not fun taking your chances with strangers. Maybe it is better having an overseas agency who can find you outsourced workers. If you find a reliable company or a few companies, you might have a channel to reliable work!

If you hire in-house workers for a few months, consider the following. You will have strangers in your office which will alter the chemistry or your work force’s delicate equilibrium in its ecosystem. What if those new people don’t get along with your existing staff? What if they take up too much room? What if you like them so much that you miss them when they are gone. You will not have this problem if you outsource your task to some foreign destination like the Philippines, India or Romania.

Additionally, hiring people in a hurry has its consequences. Having an agency in some other country that specializes in a particular type of work ensures that they can get you an unlimited quantity of suitable workers in a snap of a finger. Okay — I exaggerate. But, they already have people on staff which takes the mystery out of hiring. If you don’t like them, you can always find another agency or fire them without any legal consequences.

If you do seasonal hires in India, be aware that monsoon season is the wrong season to do this. They might have to take an inflatable raft to work. If you hire people in the Philippines during tsunami season, their call center might become a mud flat when you really need them. Use common sense and caution if outsourcing seasonal work. Their seasons are considerably different from your seasons.

Interesting factoid:
By the way Summer comes in India at the same time that Spring comes in the USA, and Autumn comes in Australia — March for all three seasons.

Speaking of seasonal hires.
Here is a section of a menu at an upscale Chinese restaurant that I found interesting:
Maine Lobster — $40 (choice of sauce)
Fresh Atlantic Salmon Steak — $25 (w/ginger soy sauce)
Spring Rolls — Seasonal

Tasty solution to employee turnover: Outsourcing (Apple turnover: Another tasty solution)

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Do you have a high attrition rate at your outsourcing company? Do you have more employee turnover than you can handle? Sometimes it is better to let an outside agency handle some of your hiring and firing. It makes your life easier, but, can also add a quality of elasticity to your company’s work capabilities.

I remember hiring several companies in India. Every three months, they would give me a new programmer. I didn’t like this. I want to know who I am working with so I know what to expect. But, imagine the hell I would have gone through if I had to hire these people myself. I would lose my mind! It is easier to let these other guys do the hiring and firing, unless you specialize in HR.

Remember, the rule of thumb in outsourcing is:
Figure out what your core capabilities are and do that work in-house
Everything else — outsource, outsource outsource.

When you calculate the cost of a worker, you need to have a formula. Keep this though acutely in your head. The cost of the employee is:

Salary
The office space they occupy
Management Costs
The cost of replacing them if they quit early
The cost of training them
The cost if they damage your relationships with your clients.

This formula clearly shows how it might be cheaper to pay workers more for their loyalty. By the way, loyalty is a word that dropped out of most dictionaries in 2011. Fooling around with new hires could cause you a lot of damage, not to mention what you invested in training them. If you outsourced your HR operation, it might cost you a few hundred or a few thousand to replace a single worker. In my mind it makes sense to remind people that they get a raise every six months whether they deserve it or not — unless they get fired. If your raises are good enough, and you keep a few seasoned senior employees around with salaries to boast of, your attrition problem might go away (by attrition.)

Speaking of employee turnover.
My favorite Tunisian restaurant has a lot of turnover too.
They call these potato and egg turnovers Brik.
“May I have some mortar for my brik please?”

Final Note
Instead of having your employees get fired or quit causing high turnover.
Put them in a large sheet of dough and make a turnover out of them to set an example for your other workers!

It is not comfortable moving up the food chain

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My business is growing very slowly. I prefer it that way, so I can keep my frame of reference. I don’t like huge and sudden changes in any case. Life is full of surprises and unexpected turns. Growing a BPO outsourcing business also has issues that come up, and growing pains are a huge one.

When you go from being a worker to a manager, it is completely different. I actually like doing grunt work. It is easy. You just have to do a good job and get it done on time. Managing others is much harder. YOU are responsible when they screw up, and it is not always easy to deal with unpredictable people. My strategy is to try people out on outsourcing projects that don’t matter, that way you can get to know them without having consequences other than the money you spent having them do a fake project!

For many years I operated with the same sales lady, the same programmers, and everything remained the same for the most part. We grew a little, and developed our skills in many facets slowly over time — particularly my SEO skills which I started acquiring in 2008 which saved my life. But, now I am confronted with interviewing dozens of people. I have lots of phone calls with companies I wish to hire for outsourcing as well. I have to test out blog writers, programmers, and assistants as well. This really tires me out.

I remember a day when I had two interviews in my county. One was an hour from my house. After that I went to the other meeting which was twenty-five minutes from the first interview. I had a light dinner, and then went to have wine at a nice hotel not far from my house. I was exhausted. The actual time I spent interviewing was only 90 minutes total in the entire day. It completely drained me out. I began to think that I am not cut out for this higher level type of work. I prefer to do my tasks myself and not do much hiring and firing.

“Will I ever make it up the food chain?”
But, then I thought that if I am ever going to make it up the food chain to higher management, I need to be a pro at hiring and firing. On a more comforting thought, when I talk to others in business, I realize that they are not really any better than I am at hiring and firing even if their organization is much larger than mine. Hiring is a skill that requires mastery, and mastery takes a lot of hard work, thought and refinement. I’m having growing pains slowly moving up the food chain, but I think I’ll make it. I’m not sure how long it will take until I’m comfortable doing a higher percentage of management rather than grunt work. Maybe I will be a full fledged manager in a year. When you work for yourself there are no promotions. You do what is necessary for the company to run, so this promotion is one that evolves or doesn’t evolve. We’ll see what happens!

If you are having similar growing pains growing your outsourcing company, you are not alone. Learn to master the art of delegation to the point of it being a science!

You might also like:

Should you have slack in your schedule as a manager?
http://bpo.123outsource.net/2013/10/07/should-you-have-slack-in-your-schedule-as-a-manager/

6 ways to be more in control of your business
http://bpo.123outsource.net/2013/09/25/6-ways-to-be-more-in-control-of-your-business/

Your employees are depressed…

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Your Employees are Depressed: Why Business Isn’t Booming–And What You Can Do About It

Depression: A Major U.S. Export?
In the United States and elsewhere, many people are just tired of all the economic ups and downs—and just don’t believe in the system anymore. Mental health in the workplace is at an all-time low, and workers don’t feel secure about the future. Even those fortunate few workers who believe they have stable jobs and good bosses may suffer from work-related depression. Psychologist Robert Ostermann, an expert on workplace stress, pointed out that, at the outset of the 21st century, in countries that emulated “the American model” (Taiwan, Hong Kong, Singapore) there was more stress. As outsourcing continues to be a solution made-in-America, stress continues to escalate in call centers in India, IT companies in India and China, electronics manufacturing companies in Asia, the Philippines, and South America, and all across the globe.

After Sept 11, 2001, outsourcing to call centers in India, for example, increased dramatically as a way American corporations could pay out less and have callers on the phone at hours when U.S. call center workers were sleeping. Along the way, America also outsourced its customer service problems and its stress: Americans expected their calls to be handled by people who spoke good English, understood their accents and their concerns, and could offer clear solutions. When customer service issues were handled by call centers in India, the U.S. company that hired the call center was often criticized and held to higher standards by critical customers who then became suspicious of the company they believed they were doing business with in the first place. For most call centers in India, with the jobs and income came the stress of having a call center that was up to U.S. standards.

How Many Depressed Workers Are There?

According to surveys described in The Times of India (Feb 19, 2013), 66% of employees in India suffer from stress and admit they have trouble focusing at work because of stress. Whether it is caused by the very real demands of multi-tasking or by the unreasonable requirements of an unsympathetic and harsh work environment, lack of focus is a major symptom of depression. At call centers in India, where poor management and stress are legend, stress is extreme; yet in 2013, stress is part of every job, every industry, and every country. As of 2011, a quarter of the world’s workforce admitted to suffering from depression, and 92% assert that their depression is job-related http://www.huffingtonpost.com/2011/11/11/nearly-quarter-of-global-workforce-depressed_n_1088785.html .

According to a 2013 article in The International Journal of Environmental Research and Public Health, “Depression in the workplace is a global concern.” Michael Mazaar, author of Global Trends 2005, points out that “Depression is now…the world’s second most insidious illness” (after heart disease). Workers in call centers in India, the Philippines, and the U.S. are greatly at risk because customer service work on the phone is so stressful, but all types of jobs that involve multitasking and the potential for misunderstandings put workers at risk for depression. In the U.S. in 2001, job stress cost industry over $300 billion a year; what are the costs in 2013—if stress in the workplace has doubled or tripled? What are the current costs in the workplace–globally—because of stress due to outsourcing, national debt, mortgage interest rates, global warming, earthquakes and tsunamis, terrorism, global political meltdowns, and the threat of constant war? Human beings are aware of these issues, even if they do not consciously think about them or discuss them. These issues are real, and cannot be easily dispelled by talking about them…which may explain the current focus on medications: according to CNN, use of anti-depressant medications has gone up 400% since the late 1980’s.

Tip: If you think you are depressed: Spending time in nature (gardening, hiking, walking), exercise, and proper diet will bring you most of the benefits of the chemicals in medication. Also, studies demonstrate that just choosing to focus on the positive increases your serotonin levels.

Am I Depressed? Are Workers in my Office Depressed? How Can I Tell?

If you work in a call center or an office job in India, the U.S., or the Philippines, you may have noticed workers who are
· more and more forgetful
· often late
· prone to error and missed deadlines
· easily distracted
· exhausted
· confused
· withdrawn
· gaining or losing weight
· emotionless
· hostile
· preoccupied
· fond of alcohol

These are common symptoms of depression, a product of stress, and may be observable in your workplace. “Stress comes from bad managers,” says Robert Hogan, PhD, an expert on personality in the workplace. If you are a manager in a call center in India, the Philippines, the U.S.—or a manager in any office—you are in a position to help your employees and your company by finding out about employees suffering from depression.
According to Forbes, 65% of Americans surveyed said in 2012 that they would rather have a good boss than more money. Call centers in India are notorious for bad managers…but managers in the U.S. or anywhere else can be just as bad. A 2009 Harvard Business Review survey reported that “the majority of people say they trust a stranger more than they trust their boss.”

So What should I Do?

If You Are a Manager or a Boss:

1. Having healthy employees is good for business: According to an MIT study, depression costs “tens of billions of dollars” each year in terms of loss of productivity, time off from work, and health care or costs for treatment. Hire, train, and keep employees who are healthy and have a healthy way of relating to others—in person and on the phone.

2. Screen employee responses as you train workers. Give employees clear directions, realistic goals, rewards, and consequences. Talk in a pleasant and rational manner. Make employees feel safe. Let healthy employees mentor those who are on edge.

3. Observe employees at work. Don’t ignore any symptoms you observe. Be on the lookout for bullying or other behaviors that create stress. Ask questions and have employees see a company doctor if needed.

If You Are an Employee:

1. Manage yourself. Be aware of how you feel and how you react to others. If you are not happy at work, figure out why and make a plan to correct the situation.

2. Don’t just let the situation keep on the way it is. If you need more direction or different tasks and hours, speak up. Ask for help at the beginning, and follow directions.

3. Do your job. If you know the workplace environment is bad for you, find another job with a better work environment. If you can’t find another job, do everything to function better—including medication, if you need it.

Few workers feel the workplace is a friendly environment they can trust or feel comfortable in. Are workers at call centers in India and the Philippines taking the heat from U.S. business problems? According to Forbes, “The United States is a nation in decline” and the U.S. has slipped to 12th place in the list of the world’s happiest (read: most prosperous and stable) countries http://www.forbes.com/sites/christopherhelman/2013/01/09/the-worlds-happiest-and-saddest-countries-2/ .

Let’s face facts: terrible workplaces and poor job security are everywhere. In India and China, for example, only 40% of people surveyed in 2013 believe it is a good time to find a job. On the surface, these countries seem to be doing better than the U.S., but workers in India, China, and even the Philippines exhibit their own symptoms of depression. Labor issues, the high cost of food, worker safety, long hours, and poor wages are real: it’s not just about having a job, but the quality of the job and the work environment, too.

The Moral of the Story?

Despite the reports we hear of a boom elsewhere, there is no place where workers feel life is safe and the future is rosy enough to keep on working as usual. Whether you work in a call center in India or an office in the Philippines or the U.S., there is stress. In the workplace, do something good for others, and it will come back to you in increased productivity and focus.
Looking for the perfect country to do business with is like the old story of the house with the golden windows at sunset: a girl has always seen a house with golden windows. When she travels there one evening at sunset, the windows are not golden, and the boy of that house points out that the house with the golden windows is at the other side of the valley: he turns and points to her own house.

Perhaps the moral is still to look to your own house, your own country—instead of pointing at other countries’ productivity and bemoaning the fate or the lack of productivity of your own. We need not abandon outsourcing or doing business with those far-off countries that seem to have the golden windows, but we can try to strengthen our own nation. That means addressing problems that lead to stress and depression. It means not allowing our lives to be overtaken by the trivialities and frustrations brought about by a world that doesn’t seem to care anymore. Find the workplace that is the best for you, create a work environment that is positive, and reward the few people around you who care. Give good managers your best effort. But keep on looking.

Tweets:
(1) Americans are exporting depression as workers feel unsure about the future.
(2) Depression makes you forgetful, late, and distracted. Not good in the workplace!

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